Privacy Notice for the Frontiers Planet Prize

Legitimate grounds: to process your personal, the Frontiers Research Foundation relies on the following grounds:   

a) The necessity to perform its contractual obligations under the terms governing your registration to the Frontiers Planet Prize 

b) Its legitimate interests to deliver the Frontiers Planet Prize and to provide you with the best possible experience as an attendee  

c) Your consent, where legally required  

Sharing your personal data: The Frontiers Research Foundation may share your personal data collected pursuant to this privacy notice in the following circumstances:  

a) When cooperating with Frontiers Media SA and its affiliates. Frontiers assists the Frontiers Research Foundation in the organisation of the Frontiers Planet Prize and provides different types of services to Frontiers Planet Prize participants and nominees on behalf of the Frontiers Research Foundation. Frontiers processes your personal data based on the Frontiers Research Foundation’s documented instructions.  

b) When cooperating with the National Nominating Body (NNBs) the National Representative Body (NRB), the Frontiers Planet Prize Jury of 100:  The Frontiers Planet Prize relies on NNBs, NRBs in each of the countries represented in the Frontiers Planet Prize and the Frontiers Planet Prize is awarded by the Frontiers Planet Prize Jury 

c) When cooperating with our service providers: to deliver the FPP Events and provide our registration and other services, we rely on a number of service providers. These organizations will process your personal data under our instructions and only as necessary to perform the tasks we delegated to them. These service providers are contractually bound to maintain the confidentiality and security of your personal data. 

d) When covering and promoting the Frontiers Planet Prize: we may publish online and on social media pictures and videos of the Frontiers Planet Prize Events in which your image and other data (e.g. first name, last name, affiliation) may be featured.  

Protection of your personal data:  We maintain technical, physical, and administrative security measures designed to provide reasonable protection for your personal data against loss, misuse, unauthorized access, disclosure, and alteration, as required by applicable laws.  

Data retention: We keep your personal data to enable your registration and attendance of the Frontiers Planet Prize Events, and for as long as it is required in order to fulfil the relevant purposes described in this Privacy Notice or as may be required by law taking into account relevant statute of limitations.  
 

Minors: Frontiers Planet Prize Registration is limited to persons who are 18 years old above.  

International data transfers:  the Frontiers Research Foundation operates globally, and we will transfer your personal data to the persons and entities who help us organize the Frontiers Planet Prize and provide the services mentioned in this Privacy Notice where necessary for the purposes described in this Privacy Notice. These persons and entities may be located outside your home country and when sharing your personal data with them, we will take the measures that are required by law to ensure that your personal data continue to benefit from an adequate level of protection. When we transfer information outside the European Economic Area (EEA) or Switzerland we take additional measures, where required pursuant to data protection laws. These measures include relying on the European Commission and Swiss government’s adequacy decisions issued for certain countries, as applicable, for data transfers to countries outside the EEA. Additionally, in the absence of an adequacy decision we include the Standard Contractual Clauses approved by the European Commission and the Swiss data protection authority in our contracts with non-EEA third parties that receive information from us. 

Your rights under data protection laws: You have the following rights under data protection laws:  

a) Right to access: You have the right to request a copy of the personal data we hold about you. We will provide this information free of charge, within one month of receiving your request. If the request is complex, we may extend this period by an additional two months in accordance with applicable legislation. 

b) Right to rectification: If the personal data we hold about you is inaccurate or incomplete, you have the right to request that we correct or update it. We will make the necessary changes within one month of receiving your request. 

c) Right to erasure ('right to be forgotten'): You can request the deletion of your personal data under certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected, or you have withdrawn your consent. 

d) Right to restrict processing: You may ask us to restrict the processing of your personal data in certain situations, such as when you contest the accuracy of your data, or when the processing is unlawful. 

e) Right to data portability: You have the right to receive your personal data that you have provided to us and that we process based on your consent or for the performance of a contract in a structured, commonly used, and machine-readable format, and to transmit this data to another controller. 

f) Right to object: You can object to the processing of your personal data for direct marketing purposes at any time. You may also object to the processing of your data for purposes based on legitimate interests. 

g) Right to withdraw your consent in situations where our processing of your personal data is based on your express consent. 

h) Right to not be subject to automated decision-making, including profiling: You have the right not to be subject to decisions based solely on automated processing, including profiling, that produce legal effects concerning you or similarly significantly affect you. 

Please note that the exercise of some of these rights may be subject to exceptions or limitations, as permitted by applicable laws, in particular when we can demonstrate compelling reasons for the processing that override your interests, rights, and freedoms, or where such processing is necessary to comply with our legal obligations, for reasons of public interest, or for the establishment, exercise, or defense of legal claims. 

How you can contact us : For all questions related to this Privacy Policy and to exercise your rights, you can contact us as data.protection@frontiersin.org.